Communication
The Academy Office is open Monday–Friday, 8:00 AM–4:30 PM, and we're always happy to help.
Phone: (217) 546-5987
Email: CalvaryAcademy@CASpringfield.org
We Believe Communication Matters
At Calvary Academy, we believe a strong partnership between home and school is essential to every student's success. We are committed to keeping families informed, connected, and engaged throughout the school year through timely, consistent communication.
Whether it's celebrating student achievements, sharing important reminders, or addressing questions, our goal is to communicate clearly and promptly so families feel supported every step of the way.
How We Communicate
Email is our primary form of communication for important announcements, newsletters, reminders, and school updates. Please ensure the Academy Office always has your current email address on file.
Text Messages
Families are able to text the Academy Office to inform of students delay or absence.
To consent to receiving text message communication from Calvary Academy, please complete the Text Consent form here.
FACTS Family Portal
The FACTS Family Portal provides access to:
- Grades
- Attendance
- Report Cards
- Tuition & Billing
- Student Information
- School Information (Menu/Calendar)
Parents are encouraged to log in regularly.
Instructions for Creating a FACTS Family Portal Login:
- Please go to www.factsmgt.com.
- Select Parent Log In from the menu bar and FACTS Family Portal from the drop-down menu.
- After the FACTS Family Portal Login screen opens, please select Create New Family Portal Account.
- Enter CALV-IL into the District Code field.
- Enter in the Email field your email address as provided in your application to the school.
- Click the Create Account button.
- You will receive an email from FACTS SIS Customer Support containing a link that will allow you to create your username and password. For security purposes the link will remain active for 6 hours. Please click on the link. A Change/Create Password screen will open. You may use the default username provided, or create a new username. Then type in your desired password into the Password field and Confirm Field.
- Click on the Save Username and/or Password button.
- Close the window.
- Log into Family Portal as instructed above.
Website
Our website (www.CASpringfield.org) is your best resource for:
- School Calendar
- School Supply Lists
- Uniform & Dress Code
- Lunch Information
- Athletics
- Forms
Social Media
Follow Calvary Academy on:
Social media is a great way to celebrate student life, see photos from events, and stay connected with our school community.
Who Should I Contact?
For the fastest assistance, please contact the person who can best help with your question.
| QUESTION | CONTACT |
| Admissions & Enrollment | Director of Enrollment & Engagement |
| Attendance & General Office | Academy Office |
| Tuition & FACTS Billing | Business Office |
| Academic Questions | Your Child's Teacher |
| Classroom Concerns | Teacher, then Principal if needed |
| Athletics | Athletic Director |
| School Leadership | Principal or Superintendent |
Communication Expectations
We are committed to responding to emails and phone calls as promptly as possible during normal business hours.
Please understand that evenings, weekends, holidays, and school breaks may result in delayed responses.
If your message is urgent during the school day, please contact the Academy Office by phone.
Addressing Questions or Concerns
We believe the best way to resolve concerns is through respectful, direct communication.
Whenever possible, we encourage families to:
Speak directly with the teacher or staff member involved. If additional assistance is needed, contact the Principal.
The Superintendent is available for concerns that cannot be resolved through previous steps.
Our desire is always to work together in a Christ-centered manner that reflects grace, respect, and mutual understanding.
Emergency Notifications
In the event of school closings, weather delays, emergencies, or other urgent situations, families will be notified through:
- Text message
- School website
- Social media (when appropriate)
Keep Your Information Current
To ensure you receive important communications, please notify the Academy Office whenever your:
- Email address changes
- Phone number changes
- Home address changes
- Emergency contacts change
Privacy Policy
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Calvary Academy will never sell, rent, lease, trade, or otherwise provide personal information of parents, guardians, or students to third parties for marketing, advertising, or commercial purposes. Any personal information entrusted to the school will be used only for educational, ministry-related, operational, or legal purposes consistent with the school's mission.
Safety & Security
March 29, 2023
Dear Parents and Guardians,
We continue to pray for the staff and families of The Covenant School in Nashville, TN. This senseless tragedy claimed the lives of three beautiful children and three dedicated staff members. We are praying for the families of the victims and the staff as they find a way forward.
We here at Calvary Academy understand that you may have concerns about the safety of your children and the security measures in place and carried out daily at our school and day care.
We want you to be aware of the extensive security measures already in place here at Calvary Academy and Calvary Day Care and our efforts to reinforce those measures.
For your information:
- We have a proprietary armed licensed security firm on site during school and day care hours.
- Shatter-proof glass film was installed on windows and doors on our campus last fall.
- Security cameras are routinely monitored at the front entrance, exterior of the school, and throughout the school building.
- We exceed the required safety drills for fire, shelter-in-place, intruder alerts, evacuations, AED training, CPR training, Severe Weather & Storm Training, and other lockdown procedures to make sure we are prepared for an emergency.
- Security monitoring devices and safety practices are continuously evaluated, tested, and updated in conjunction with the Superintendent’s vision on safety.
- There is limited access to the building, including only two designated entrances. All other access points are locked to the exterior.
- Staff members monitor and supervise areas such as hallways, cafeterias, and playgrounds.
Safety continues to be an ongoing conversation with our staff and students. As a reminder, parents are to enter through the main entrance of our campus and that each visitor is asked to stop at the receptionist desk. Day Care parents are asked to use the designated secure doors for Day Care drop-off and pick-up. Please do not open any door for someone else and be sure the door is securely closed as you exit. Please remind your students of this, too. Thank you for partnering with us to keep our students safe.
Our administration is currently considering other options to enhance our existing campus security, including revised check-in procedures for visitors, and will communicate those expectations as they are determined. Please keep in mind our first responsibility is to make sure our students and staff are safe. We encourage students, staff, and parents to be vigilant and report information if they see or hear something concerning.
Safety is our number one priority. Calvary Academy and Calvary Day Care will continue to strive to have the people, processes, infrastructure, and emergency plans in place throughout our building to help safeguard your children. If you ever have questions about school safety, please do not hesitate to contact me at JHinckley@CASpringfield.org.
Respectfully,
Dr. Jay Hinckley, CA Superintendent
